Retreat Planning + Travel Coordination
Planning a retreat can be incredibly rewarding, but coordinating destinations, accommodations, transportation, bookings, guest communication, and travel logistics often pulls facilitators away from what they do best: holding space, teaching, and leading meaningful experiences.
With years of experience coordinating international yoga retreats and wellness experiences, I provide professional retreat planning and travel support for yoga instructors, wellness practitioners, coaches, councellors, and retreat facilitators.
Whether you're planning your first retreat or looking to streamline an established offering, I can help create a seamless experience for both you and your guests.
Why Work With Me?
My background combines corporate and wellness leadership, hospitality management, coordination, international travel planning, and retreat facilitation.
I understand both sides of a retreat experience, the behind-the-scenes operational requirements and the transformation participants come for.
My goal is simple:
To help retreat leaders spend less time managing logistics and more time serving their communities.
How I Can Support You
Retreat Planning + Development
From the initial concept to final execution, I help transform your vision into a well-organized retreat experience.
Services may include:
• Destination research and recommendations
• Venue and retreat center sourcing
• Budget planning and pricing strategy
• Itinerary development
• Activity and excursion coordination
• Vendor and supplier communication
Travel Coordination
I manage the travel details so your guests can arrive feeling supported and prepared.
Services may include:
• Flight guidance and travel planning
• Airport transfers and ground transportation
• Guest travel support
• Travel documentation guidance
• Group booking coordination
• Pre-departure communication
Guest Experience Management
A successful retreat begins long before participants arrive.
I help create a smooth and professional experience from registration to return home.
Services may include:
• Registration management
• Participant onboarding
• Guest communications
• Welcome materials and travel information
• Ongoing participant support
• Post-retreat follow-up coordination
Who I Work With
I support:
• Yoga teachers
• Wellness retreat leaders
• Coaches and mentors
• Breathwork facilitators
• Health practitioners
• Personal development leaders
• Wellness brands and studios
Whether you're leading an intimate weekend retreat or an international wellness experience, I provide reliable logistical support so you can focus on delivering transformational experiences.
Kelsey Pilling
Yoga Therapist C-IAYT
Yoga Teacher E-RYT 500
Holistic Health Practitioner
Reiki Master
Let's Bring Your Trip to Life
If you're planning a retreat and looking for a trusted partner to help with the logistics, coordination, and travel planning, I'd love to connect.
Book a complimentary consultation and let's discuss how I can support your next retreat experience.